2026 DINOMITE EVENTS TERMS & CONDITIONS

    Effective Date: 1 February 2025

    These Terms and Conditions apply to all stallholders participating in any event organised by DinoMite Events.

    By submitting an application and making payment, the applicant agrees to be bound by these Terms and Conditions.

    1. STALL APPLICATION & ALLOCATION

    1.1 DinoMite Events is not obliged to accept any application and reserves the right to refuse any application without providing reasons.

    1.2 Placement and positioning of stalls are strictly at the discretion of DinoMite Events.

    1.3 Larger stands may be obtained by application for adjacent stands. Application may also be made for non-adjacent stands where a stallholder wishes to occupy more than one stand.

    1.4 Stallholders may only erect stalls and conduct business within the allocated demarcated space.

    1.5 Food stalls are permitted in outdoor stalls only.

    1.6 No gazebos or tents are permitted for indoor stalls.

    2. STALL FEES & BOOKINGS

    2.1 Stall Fees:

    • Outdoor Stall: R800.00 (for two days)

    • Indoor Stall: R800.00 (for two days)

    2.2 Booking is only confirmed upon receipt of full payment and proof of payment.

    2.3 If proof of payment is not received, the stall may be allocated to another applicant.

    2.4 Stall fees are non-refundable under any circumstances, except where DinoMite Events declines the application. This includes acts of nature and natural elements, like rain, floods, storms etc. 

    2.5 Stallholders must bring:

    • Proof of payment

    • A copy of the approved application form

    These documents serve as confirmation of booking.

    3. SET-UP & VEHICLE ACCESS

    3.1 Stallholders will have access to the grounds from 06h30 on the day of the event for setup.

    3.2 All stalls must be fully set up and ready for business by 09h00.

    3.3 Vehicle access is permitted only upon presentation of the official vehicle entry permit.

    3.4 All vehicles must be removed from the grounds by 08h45–09h00 (as stipulated for the specific event) before the gates open to the public.

    4. SERVICES & UTILITIES

    4.1 No electricity or water will be supplied.

    4.2 No tables, chairs, gas, or additional equipment will be provided.

    4.3 Stallholders must make their own arrangements for utilities.

    4.4 Portable generators are permitted, provided:

    • They do not produce excessive noise or smoke.

    • They do not pose a danger to the public, environment, or buildings.

    • DinoMite Events reserves the right to request that a generator be switched off or replaced if deemed unsuitable.

    5. STRUCTURES & SAFETY

    5.1 Tents are not permitted due to municipal regulations, including fire safety, evacuation requirements, and structural stability certifications.

    5.2 Gazebos are permitted outdoors only:

    • They must fit within the allocated demarcated space.

    • They may not encroach on neighbouring stalls.

    • Guy ropes must not extend beyond the allocated area.

    5.3 No open fires are permitted.

    5.4 No firearms are permitted.

    6. PROHIBITED ITEMS

    Stallholders may only sell merchandise specified in their approved booking form.

    The following items are strictly prohibited:

    • Alcoholic beverages

    • Fireworks

    • Firearms

    • Pellet guns

    • Obscene or offensive material

    • Controversial merchandise

    • Pork and pork-related products

    • Pirated goods

    DinoMite Events reserves the right to remove any stallholder selling prohibited items without refund.

    7. CLEANLINESS & WASTE

    7.1 Stallholders are responsible for keeping their area clean at all times.

    7.2 All rubbish must be removed from the premises by the stallholder at the end of the event.

    8. FOOD & BEVERAGE VENDORS – COMPLIANCE

    All Food and Beverage Vendors must comply with municipal and health regulations.

    It is the sole responsibility of the vendor to:

    • Obtain all necessary permits and approvals.

    • Attend required Health and Safety training where applicable.

    • Comply with all eThekwini Municipality requirements.

    Required Documentation (where applicable):

    • Business Licensing Application

    • COA Application Form

    • Safety and Security Cluster Fire Form

    • Consent Letter from the Organizer

    • Landlord’s Consent

    • Principal Contractor Appointment Form (Please sign and email back to bookings@dinomite.infoandapply.co.za, without at signed copy, we will not approve your booking)

    • Stallholder Invitation Letter

    • Tax Clearance Letter (with PIN – Letter of Good Standing)

    • Certified copy of ID

    • Application Fee

    Failure to obtain required documentation may result in removal from the event without refund.

    9. INDEMNITY

    The applicant, including its authorised representatives, employees, and agents:

    • Waives any claim against DinoMite Events, its members, employees, venue owners, and local authorities for any loss, damage, injury, or liability arising from participation in the event.

    • Indemnifies DinoMite Events and associated parties against any claim arising from the applicant’s activities, presence, or operations at the event.

    Participation is entirely at the stallholder’s own risk.

    10. ACCEPTANCE OF TERMS

    I, the undersigned, being the applicant or duly authorised representative of the applicant, hereby apply to DinoMite Events for the allocation of a stall.

    I confirm that I have read, understood, and agree to abide by these Terms and Conditions.

    I understand that if my application is accepted, it is subject to these Terms and Conditions.